Executive Assistant

OpsArmy is a fully managed operations partner for companies looking to scale efficiently with top international talent. We handle hiring, compliance, payroll, and performance management all powered by AI and software. Our clients trust us to run their backend operations so they can focus on growth.

We believe in empowering exceptional talent with the right tools and support to deliver high-quality work across time zones.

We are looking for a strategic, operations-minded Executive Assistant who can act as an extension of the CEO someone capable of driving projects forward, making decisions in ambiguity, and serving as a thought partner and force multiplier. Youll support the CEO not just with calendar coordination, but also with special projects, internal communications, and cross-functional operations.

This is a high-impact role for someone who thrives in execution and strategy, can context-switch seamlessly, and wants to be at the center of a growing startup.

• Serve as a thought partner and right hand to the CEO on key business decisions and priorities

• Lead and manage high-priority internal projects (e.g., new client onboarding processes, team workflows, product feedback loops)

• Coordinate across departments to ensure initiatives are executed on time and aligned with company objectives

• Prepare insights, dashboards, and updates that help the CEO and leadership team track progress toward goals

• Own internal documentation and workflows to support team clarity and efficiency

• Help build scalable systems across recruitment, onboarding, and performance tracking

• Draft and streamline communications to clients, team members, and stakeholders

• Proactively identify gaps in processes or communication and resolve them before they escalate

• Manage scheduling, prioritization, and internal alignment around the CEOs calendar

• Track follow-ups and deliverables from meetings, ensuring nothing falls through the cracks

• Prepare briefing documents, internal notes, and light presentation materials

• Support email and message triage with a focus on prioritization and delegation

• 3-5 years in Chief of Staff, EA to CEO, BizOps, or project/program management roles at high-growth companies

• Proven experience driving cross-functional projects, aligning stakeholders, and executing with speed

• Comfortable operating independently and solving open-ended problems

• Systems thinker who naturally builds structure and clarity in ambiguous situations

• Excellent written and verbal communication; able to distill complex ideas simply

• Strong emotional intelligence and executive presence; knows when to push and when to listen

• Confident presenting ideas, asking hard questions, and giving feedback

• Strong command of task tracking and documentation tools (Notion, ClickUp, GSuite, Slack)

• Relentless follow-through with a high bar for quality and accountability

• Comfortable context-switching across multiple initiatives and managing competing priorities

Information :

• Company : OperationsArmy
• Position : Executive Assistant
• Location : San José, Provincia de San José
• Country : CR